Accounting Administrator

  • Universal Travel / American Express
  • Fort Lauderdale FL
  • Aug 29, 2018
Full time Administrative Accounting

Job Description

Duties and Responsibilities include the following. Other duties may be assigned.

1. Prepares and posts cash receipts to accounts on a daily basis.

2. Researches discrepancies and debit memos to accurately process, issue and post credits/debits to accounts as necessary.

3. Maintains all records and files and backup documentation related to accounts receivable and accounts payable.

4. Insures company adherence to corporate credit policies and procedures for consistent handling of collection matters to maintain good customer relations.

5. Maintains accurate customer information in database according to company procedures.

6. Researches and responds to all accounts and agent inquiries in a prompt manner.

7. Assists in month closing by assuring all appropriate information is entered into computer and review/update reports

8. Prepare and submit Weekly / Daily Airlines Reporting Corp. (ARC) reviews and reports and reconciliation with Trams accounting system.

9. Transmit records from SABRE to TRAMS, Clear Dupes and errors during transmission.

10. Prepares and performs various journal entries to maintain the corporation's account books.

11. Maintain and distribute agent activity reports, commissions and related payouts.

12. Provides necessary training for using accounting systems and procedures to related staff.

13. Enters appropriate data into computer system on a daily basis to include accounts payable, deposits and necessary maintenance items.

14. Performs all appropriate functions for the preparation, mailing and filing of the corporation's checks to include accounts payable and payroll.

15. Reconciles the bank accounts on a monthly basis.

16. Maintains the corporation's accounting files as needed.

17. Prepares and distributes Agency corporate client activity reports.

18. Reconcile Client Credit Card spending with Trams and GRASP software.

19. Post and process payroll with PayChex solutions and Trams accounting system.

20. Insure iBank uploads are performed and Trams Backups are done.

21. Applies knowledge of accounting principles on a regular basis.

22. Performs other related duties as assigned.

Skills: Financial /accounting work experience required plus proficiency with Trams, ARC reconciliation, Microsoft Excel Oral Communication Skills Written Communication Skills Customer Service Diplomacy Professionalism
Filing Math Aptitude Organization Planning Computer Literacy
Education/Experience: Prior accounting experience required for verification.

Company Benefits: Vacation Time 0-6 months – 1 paid vacation day 6 months to 1 year – 9.5 paid vacation days plus 2 personal days 1st year through 5th year – 15 paid vacation days plus 4 personal days 6th year and beyond – 20 paid vacation days plus 4 personal days Paid Holidays – 6 / 7 days + FAM Days – 5 days Health Insurance Plan: Universal Travel contributes monthly to health insurance costs plus provides a deductible gap insurance plan for 2018. Employees pay $119.36 per pay period out of pocket expense. There is a 60 day waiting period. New insurance companies and plans are reviewed every December 1st. Health Insurance is currently with AvMed. GAP Insurance (to lower deductible) is currently with American Public Life Insurance Company. Insurance companies and costs are subject to change.

GDS Required


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